Course Discontinuance Request

You have decided that a course in your department will no longer be offered and needs to be Discontinued. This can be done in one of two ways. Once the approval of the Department Chair has been obtained, the first way would be to complete a Course Discontinuance Request form, following the instructions found in brackets. (Remember to delete the bracketed text as you respond to each item.) Direct any questions regarding completing the form to your College Curriculum Coordinator. After completing the Course Discontinuance Request form, submit it to your College Curriculum Coordinator for placement on the next agenda of the College Curriculum Committee. The College Curriculum Coordinator is responsible for providing his/her departments with the deadline dates for submitting Course Discontinuance Requests.

After the approval of the College Curriculum Committee and the Dean and/or Associate Dean, the College Curriculum Coordinator is responsible for posting to the Team Discussion section of the Academic Programs and Graduate Studies (APGS) Curriculum SharePoint site (https://sharepoint.csueastbay.edu/sites/aa/apgs/curr/default.aspx), the college-approved Course Discontinuance Request form. Deans, Associate Deans, Department Chairs, Program Directors, and the Articulation Officer (using the site's E-mail Alert system set up individually by the people in these groups) are responsible for reviewing the proposal and noting any concerns and/or helpful feedback via the Team Discussion section of the Curriculum SharePoint site. The College Curriculum Coordinator will monitor the site and forward any objections to the appropriate people in that College. After five working days, if there are no objections, or after an objection has been considered, the curriculum proposal is eligible to be reviewed by APGS. The College Curriculum Coordinator sends the Course Discontinuance Course Request as an e-mail attachment to the University Curriculum Coordinator in APGS. The University Curriculum Coordinator will ensure that the proposal is reviewed by the Associate Vice President in APGS.

Discontinued Courses that are part of a program proposal (new/modified option, etc.) or courses that have unresolved disputes by other departments, will require review beyond the Associate Vice Presidents, namely the Committee on Academic Planning and Resources (CAPR) (only if resources are involved), Committee on Instruction and Curriculum (CIC), the Executive Committee of the Academic Senate, the Academic Senate, and the President of the University. A final copy of a proposal not needing CIC or Senate approval is sent via e-mail attachment from the University Curriculum Coordinator to the College Curriculum Coordinator. A final copy of a proposal needing CIC and Senate approval will be forwarded to the Academic Senate Office by the University Curriculum Coordinator for review by the appropriate committees.

Courses may also be discontinued under the University Policy on Infrequently Offered Courses. This policy states that a course not taught for three consecutive academic years will be discontinued unless the department appeals to CIC and the Academic Senate for a one-year extension because of extenuating circumstances. If the course is not taught in the fourth year it may be a) removed from the next University Catalog and deleted from the Course Inventory, or b) placed in the Course Bank, then removed from the next University Catalog and de-activated in the Course Inventory. See the Chapter on banking courses for more information and how to reactivate a Banked course.

Discontinued Courses can only take effect in Fall Quarter. College-approved Course Discontinuance Requests must be submitted to the University Curriculum Coordinator by July 1 of the year before the Fall Quarter in which the discontinuance takes effect. For example, requests to discontinue a course with the 2010/11 University Catalog are due by July 1, 2009. The deadline to submit Course Discontinuance Request forms to your college office will be earlier. Check with your College Curriculum Coordinator to see what those submission deadlines are.

Routing of Course Discontinuance Request Form


  1. Faculty Member via Department Chair or Department Chair
  2. College Curriculum Coordinator
  3. Dean and/or Associate Dean
  4. College Curriculum Committee

    The order of steps 2), 3), and 4) above may vary depending on your College. Consult your College Curriculum Coordinator for the proper routing in your College.
  5. College Curriculum Coordinator alerts all university Department Chairs, Program Directors, Associate Deans, Deans, and the Articulation Officer to review the college-approved curriculum request under the Team Discussion section on the Academic Programs and Graduate Studies Curriculum SharePoint Site https://sharepoint.csueastbay.edu/sites/aa/apgs/curr/default.aspx.
  6. After five working days, the College Curriculum Coordinator sends the Course Discontinuance Request as an e-mail attachment to the University Curriculum Coordinator in APGS.
  7. University Curriculum Coordinator forwards proposed curriculum request to the Associate Vice President of APGS for review.
  8. University Curriculum Coordinator forwards the final, approved copy to the College Curriculum Coordinator.

    If the discontinued course is being disputed by another department, or is part of a program proposal, 1-7 above remains the same, but approval by 9-13 is also needed, followed by 14:
  9. Committee on Academic Planning and Resources (CAPR)* (only if resources are involved)
  10. Committee on Instruction and Curriculum (CIC)*
  11. Executive Committee of the Academic Senate (EXCOM)*
  12. Academic Senate*
  13. University President
  14. University Curriculum Coordinator forwards the final, approved copy to the College Curriculum Coordinator.

*If any of these committees require revisions, the University Curriculum Coordinator is responsible for sending the revised copy to the Academic Senate Office.

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