Course Modification Request

You have decided that a course in your department needs to be modified. If the modification is to the course content and the change is extensive, you will need to request a New Course. Changes in the course number are not permitted for course modifications. If you must change the number, a New Course will need to be requested and the current one Discontinued.

Once the approval of the department chair has been obtained, complete a Course Modification Request form, following the instructions found in brackets. (Remember to delete the bracketed text as you respond to each item, if applicable.) Direct any questions regarding completing the form to your College Curriculum Coordinator. After completing the Course Modification Request form, submit it to your College Curriculum Coordinator for placement on the next agenda of your College Curriculum Committee. The College Office is responsible for providing his/her departments with the deadline dates for submitting Course Modification Requests.

After the approval of the College Curriculum Committee and the Dean and/or Associate Dean, the College Curriculum Coordinator is responsible for posting to the Team Discussion section of the Academic Programs and Graduate Studies (APGS) Curriculum SharePoint site (https://sharepoint.csueastbay.edu/sites/aa/apgs/curr/default.aspx), the college-approved Course Modification Request form. Deans, Associate Deans, Department Chairs, Program Directors, and the Articulation Officer (using the site’s E-mail Alert system set up individually by the people in these groups) are responsible for reviewing the proposal and noting any concerns and/or helpful feedback via the Team Discussion section of the Curriculum SharePoint site. The College Curriculum Coordinator will monitor the site and forward any objections to the appropriate people in that College. After five working days, if there are no objections, or after an objection has been considered, the curriculum proposal is eligible to be reviewed by APGS. The College Curriculum Coordinator sends the Course Modification Request as an e-mail attachment to the University Curriculum Coordinator in APGS. The University Curriculum Coordinator will ensure that the proposal is reviewed by the Associate Vice President in APGS.

Modified Courses that are part of a program proposal (new/modified option, etc.) or courses that have unresolved disputes by other departments, will require review beyond the Associate Vice Presidents, namely the Committee on Academic Planning and Resources (CAPR) (only if resources are involved), Committee on Instruction and Curriculum (CIC), the Executive Committee of the Academic Senate, the Academic Senate, and the President of the University. A final copy of a proposal not needing CIC or Senate approval is sent via e-mail attachment from the University Curriculum Coordinator to the College Curriculum Coordinator. A final copy of a proposal needing CIC and Senate approval will be forwarded to the Academic Senate Office by the University Curriculum Coordinator for review by the appropriate committees.

If the Department requires additional approvals for the Modified Course, please refer to the appropriate chapter(s) in the Curricular Procedures Manual to learn how to seek those approvals:

  1. General Education Requirement—Application of New or Existing Course to a General Education Requirement chapter.
  2. Code Requirement—Application of New or Existing Course to the United States History, United States Constitution, and California State and Local Government (Code) Requirement chapter.
  3. University Writing Skills Requirement—Application of New or Existing Course to the University Writing Skills Requirement chapter.

Modified Courses can only take effect in Fall Quarter. College-approved Course Modification Requests must be submitted to the University Curriculum Coordinator by July 1 of the year before the Fall Quarter in which the change takes effect. For example, modifications to the 2010/11 University Catalog are due by July 1, 2009. The deadline to submit Course Modification Request forms to your college office will be earlier so check with your College Curriculum Coordinator to see what those submission deadlines are.

Routing of Course Modification Request Form


  1. Faculty Member via Department Chair or Department Chair
  2. College Curriculum Coordinator
  3. Dean and/or Associate Dean
  4. College Curriculum Committee

    The order of steps 2), 3), and 4) above may vary depending on your College. Consult your College Curriculum Coordinator for the proper routing in your College.
  5. College Curriculum Coordinator alerts all university Department Chairs, Program Directors, Associate Deans, Deans, and the Articulation Officer to review the college-approved curriculum request under the Team Discussion section on the Academic Programs and Graduate Studies Curriculum SharePoint Site https://sharepoint.csueastbay.edu/sites/aa/apgs/curr/default.aspx.
  6. After five working days, the College Curriculum Coordinator sends the Course Modification Request as an e-mail attachment to the University Curriculum Coordinator in APGS.
  7. University Curriculum Coordinator forwards proposed curriculum request to the Associate Vice President of APGS for review.
  8. University Curriculum Coordinator forwards the final, approved copy to the College Curriculum Coordinator.

    If the modified course is being disputed by another department, or is part of a program proposal, 1-7 above remains the same, but approval by 9-13 is also needed, followed by 14:
  9. Committee on Academic Planning and Resources (CAPR)* (only if resources are involved)
  10. Committee on Instruction and Curriculum (CIC)*
  11. Executive Committee of the Academic Senate (EXCOM)*
  12. Academic Senate*
  13. University President
  14. University Curriculum Coordinator forwards the final, approved copy to the College Curriculum Coordinator.

*If any of these committees require revisions, the University Curriculum Coordinator is responsible for sending the revised copy to the Academic Senate Office.

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