Request for Approval of Discontinuance of Option, Minor, Certificate, or Credential in _____.

You have decided that a discontinuance of one of the options, minors, certificates, or credentials in your department is needed. Once the approval of the Department Chair has been obtained, complete a Request for Approval of Discontinuance of Option, Minor, Certificate, or Credential in _____ form, following the instructions found in brackets. (Remember to delete the bracketed text as you respond to each item.) Direct any questions regarding completing the form to your College Curriculum Coordinator. After completing the Request for Approval of Discontinuance of Option, Minor, Certificate, or Credential in _____ form, submit it to your College Curriculum Coordinator for placement on the next agenda of your College Curriculum Committee. The College Curriculum Coordinator is responsible for providing his/her departments with the deadline dates for submitting Requests for Approval of Discontinuance of Option, Minor, Certificate, or Credential in _____.

After the approval of the College Curriculum Committee and the Dean and/or Associate Dean, the College Curriculum Coordinator is responsible for posting to the Team Discussion section of the Academic Programs and Graduate Studies (APGS) Curriculum SharePoint site (https://sharepoint.csueastbay.edu/sites/aa/apgs/curr/default.aspx), the college-approved Request for Approval of Discontinuance of Option, Minor, Certificate, or Credential in _____. Deans, Associate Deans, Department Chairs, Program Directors, and the Articulation Officer (using the site's E-mail Alert system set up individually by the people in these groups) are responsible for reviewing the proposal and noting any concerns and/or helpful feedback via the Team Discussion section of the Curriculum SharePoint site. The College Curriculum Coordinator will monitor the site and forward any objections to the appropriate people in that College. After five working days, if there are no objections, or after an objection has been considered, the curriculum proposal is eligible to be reviewed by APGS and the AVP, Academic Resources and Administration. The College Curriculum Coordinator sends the Request for Approval of Discontinuance of Option, Minor, Certificate, or Credential in _____ as an e-mail attachment to the University Curriculum Coordinator in APGS and the Associate Vice President in Academic Resources and Administration. The University Curriculum Coordinator will ensure that the proposal is reviewed by the Associate Vice President in APGS.

Discontinued Options, Minors, Certificates, or Credentials, with or without objections, will require review beyond the Associate Vice Presidents, namely the Committee on Instruction and Curriculum (CIC), the Committee on Academic Planning and Resources (CAPR), the Executive Committee of the Academic Senate, the Academic Senate, and the President of the University. In the case of a Credential, the California Commission on Teacher Credentialing will also need to review. A final copy will be forwarded to the Academic Senate Office by the University Curriculum Coordinator for review by the appropriate committees.

Discontinued Options, Minors, Certificates, or Credentials can only take effect in Fall Quarter. College-Request for Discontinuance of Option, Minor, Certificate, or Credential in _____ forms must be submitted to the University Curriculum Coordinator by July 1 of the year before the Fall Quarter in which the new program takes effect. For example, discontinued programs for the 2010/11 University Catalog are due by July 1, 2009. The deadline to submit Request for Discontinuance of Option, Minor, Certificate, or Credential in _____ forms to your college office will be much earlier. Check with your College Curriculum Coordinator to see what those submission deadlines are.

Routing of Request for Approval of Discontinuance of Option, Minor, Certificate, or Credential in _____ form


  1. Faculty Member via Department Chair or Department Chair
  2. College Curriculum Coordinator
  3. Dean and/or Associate Dean
  4. College Curriculum Committee

    The order of steps 2), 3), and 4) above may vary depending on your College. Consult your College Curriculum Coordinator for the proper routing in your College.
  5. College Curriculum Coordinator alerts all university Department Chairs, Program Directors, Associate Deans, Deans, and the Articulation Officer to review the college-approved curriculum request under the Team Discussion section on the Academic Programs and Graduate Studies Curriculum SharePoint Site https://sharepoint.csueastbay.edu/sites/aa/apgs/curr/default.aspx.
  6. After five working days, the College Curriculum Coordinator sends the Request for Discontinuance of Option, Minor, Certificate, or Credential in _____ as an e-mail attachment to the University Curriculum Coordinator in APGS and the Associate Vice President in Academic Resources and Administration.
  7. University Curriculum Coordinator forwards proposed curriculum request to the Associate Vice President of APGS for review.
  8. University Curriculum Coordinator forwards the final, approved copy to the College Curriculum Coordinator.
  9. Committee on Academic Planning and Resources (CAPR)*
  10. Committee on Instruction and Curriculum (CIC)*
  11. Executive Committee of the Academic Senate (EXCOM)*
  12. Academic Senate*
  13. University President
  14. Discontinued Credentials go on to be approved by CCTC.

*If any of these committees require that revisions be made, the University Curriculum Coordinator will make sure a revised copy goes to the Academic Senate Office.

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