Request for Approval of Revision of the Option (or Minor) in _____.

You have decided that a revision of one of your options or minors in your department is needed. Once the approval of the Department Chair has been obtained, complete a Request for Approval of Revision of the Option (or Minor) in _____ form, following the instructions found in brackets. (Remember to delete the bracketed text as you respond to each item.) Direct any questions regarding completing the form to your College Curriculum Coordinator. After completing the Request for Approval of Revision of the Option (or Minor) in _____ form, submit it to your College Curriculum Coordinator for placement on the next agenda of your College Curriculum Committee. The College Curriculum Coordinator is responsible for providing his/her departments with the deadline dates for submitting Requests for Approval of Revision of the Option (or Minor) in _____.

After the approval of the College Curriculum Committee and the Dean and/or Associate Dean, the College Curriculum Coordinator is responsible for posting to the Team Discussion section of the Academic Programs and Graduate Studies (APGS) Curriculum SharePoint site (https://sharepoint.csueastbay.edu/sites/aa/apgs/curr/default.aspx), the college-approved New Course Request form. Deans, Associate Deans, Department Chairs, Program Directors, and the Articulation Officer (using the site's E-mail Alert system set up individually by the people in these groups) are responsible for reviewing the proposal and noting any concerns and/or helpful feedback via the Team Discussion section of the Curriculum SharePoint site. The College Curriculum Coordinator will monitor the site and forward any objections to the appropriate people in that College. After five working days, if there are no objections, or after an objection has been considered, the curriculum proposal is eligible to be reviewed by APGS and the AVP, Academic Resources and Administration. The College Curriculum Coordinator sends the Request for Approval of Revision of the Option (or Minor) in _____ as an e-mail attachment to the University Curriculum Coordinator in APGS and the Associate Vice President in Academic Resources and Administration. The University Curriculum Coordinator will ensure that the proposal is reviewed by the Associate Vice President in APGS.

Revised programs that have unresolved disputes by other departments or substantial revisions as deemed by the AVP, Academic Programs and Graduate Studies, and the Academic Senate Chair, will require review beyond the Associate Vice Presidents. This additional review includes the Committee on Academic Planning and Resources (CAPR) (only if resources are involved), the Committee on Instruction and Curriculum (CIC), the Executive Committee of the Academic Senate, the Academic Senate, and the President of the University. A final copy of a proposal not needing CAPR, CIC or Senate approval is sent via e-mail attachment from the University Curriculum Coordinator to the College Curriculum Coordinator. A final copy of a proposal needing CAPR, CIC and Senate approval will be forwarded to the Academic Senate Office by the University Curriculum Coordinator for review by the appropriate committees.

Revised programs can only take effect in Fall Quarter. College-approved Requests for Approval of Revision of the Option (or Minor) in _____ must be submitted to the University Curriculum Coordinator by July 1 of the year before the Fall Quarter in which the change takes effect. For example, modifications to the 2010/11 University Catalog are due by July 1, 2009. The deadline to submit Requests for Approval of Revision of the Option (or Minor) in _____ to your college office will be earlier so check with your College Curriculum Coordinator to see what those submission deadlines are.

Routing of Request for Approval of Revision of the Option (or Minor) in ______forms


  1. Faculty Member via Department Chair or Department Chair
  2. College Curriculum Coordinator
  3. Dean and/or Associate Dean
  4. College Curriculum Committee

    The order of steps 2), 3), and 4) above may vary depending on your College. Consult your College Curriculum Coordinator for the proper routing in your College.
  5. College Curriculum Coordinator alerts all university Department Chairs, Program Directors, Associate Deans, Deans, and the Articulation Officer to review the college-approved curriculum request under the Team Discussion section on the Academic Programs and Graduate Studies Curriculum SharePoint Site https://sharepoint.csueastbay.edu/sites/aa/apgs/curr/default.aspx.
  6. After five working days, the College Curriculum Coordinator sends the Request for Approval of Revision of the Option (or Minor) in _____ as an e-mail attachment to the University Curriculum Coordinator in APGS and the Associate Vice President in Academic Resources and Administration.
  7. University Curriculum Coordinator forwards proposed curriculum request to the Associate Vice President of APGS for review.
  8. University Curriculum Coordinator forwards the final, approved copy to the College Curriculum Coordinator.

    If the revised program is being disputed by another department, or includes substantial revisions as deemed by the AVP, Academic Programs and Graduate Studies, and the Academic Senate Chair, 1-7 above remains the same, but approval by 9-13 is also needed, followed by 14:
  9. Committee on Academic Planning and Resources (CAPR)* (only if resources are involved)
  10. Committee on Instruction and Curriculum (CIC)*
  11. Executive Committee of the Academic Senate (EXCOM)*
  12. Academic Senate*
  13. University President
  14. University Curriculum Coordinator forwards the final, approved copy to the College Curriculum Coordinator.

*If any of these committees require revisions, the University Curriculum Coordinator is responsible for sending the revised copy to the Academic Senate Office.

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