Applying for Graduation: MS-OTL Students
This information is for students in the MS Ed., Option in Online Teaching & Learning (MS-OTL) program only. If you are not part of the program and have questions about your graduation, please contact your major department.
We cannot reply to your email if you are a student in a different program.
What is (Graduation) Candidacy?
Candidacy is a status which recognizes completion of substantial progress towards your degree. Your degree will not be posted unless you file for graduation even if you have finished all your degree requirements. The next term available for graduation is Winter 2014. Students are required to file one quarter prior to their completion term. The Fall 2013 graduation filing period has closed; the deadline was July 9.
Please make sure to notify our office once you’ve filed for graduation. Otherwise, your graduation candidacy may be cancelled.
*** Deadline to apply for Winter graduation is October 9, 2013***
HOW TO APPLY FOR GRADUATION CANDIDACY
Step 1: Log in to MyCSUEB using your NetID & password.
Under “Student Center ,” select the “Apply for Graduation” link and follow the prompts to select the degree and term for your graduation.
Step 2: Pay your graduation filing fee ($50.00)
After you file for graduation, a $50 graduation filing fee will be applied to your student account. It may take up to a week for the filing fee to show up on your record. Check your account for this $50 unpaid balance and pay for it (and any outstanding balance) as soon as you can. If the fee goes unpaid, a hold will eventually be placed on your record and your diploma will not be sent to you.
You can pay your fee:
• Online via Cashnet or MyCSUEB
• Hayward Hills campus: Cashier in the Student Services & Administration Bldg.
• Concord campus: Academic Services Lobby
Follow the prompts for Make a Payment in MyCSUEB.
Step 3: You MUST email us (email@example.com) only if you are a MS-OTL student
Once you have filed for graduation AND paid the filing fee, please email us. (This requirement is for students in the MS-OTL program only. If you belong to a different program or major, we cannot reply to your email or phone calls). This is the only way our office will be notified that you’ve filed for graduation. We will then initiate and complete the Major Check, which will be sent to the Graduation Evaluation office for further review.
If the evaluator is not notified, your graduation may be cancelled (no refunds for the filing fee).
For more information on filing for graduation, please click here.
PLEASE READ – FREQUENTLY ASKED QUESTIONS
1. How will my department be notified that I filed for graduation?
A: It is your responsibility to notify your department that you’ve filed for graduation. Our office will then begin the “degree completion” process. If you do not notify the MS-OTL program that you have filed and paid for graduation candidacy, nothing will be submitted to Graduation Evaluation and your candidacy will be cancelled. Your degree will not be awarded.
2. I have one more class to finish in Fall Quarter 2013. Should I file for graduation now?
A: Yes, if your last quarter will be in Fall. Filing for graduation essentially closes your academic record and you will not be allowed to register for classes in future quarters. If you still need to take a course the following quarters (ie. Winter & future quarters), you should wait for the next graduation filing period.
3. If I don't finish all my degree requirements in the term in which I filed, what do I do?
A: Our school has four quarters: Winter (January - late March), Spring (April - late June), Summer (late June - September) and Fall (late September - December). Once you file for graduation, it is good for four consecutive quarters (including the quarter when you originally applied for graduation). After the 4th term, your graduation will be automatically cancelled and you will have to submit a new application for graduation.
For example, if you filed for Fall, it will be valid for 3 more terms. Your graduation candidacy expires at the end of that 4th quarter (Summer). Once you've filed for graduation, you will not have to refile every quarter.
4. If I missed filing for graduation the quarter that I finished my degree requirements, what happens?
A: Your degree will not be awarded that term. Instead, it will be awarded during the quarter you filed for graduation candidacy. It is the student’s responsibility to file for graduation candidacy. The filing date is always during the prior quarter.
For example, if you finish your requirements during Fall quarter, you should have filed for graduation the previous quarter (by the 2nd week of Summer Quarter) to be a Fall graduate. If you finished all your courses in Fall but did not file for graduation until Winter, your degree will be posted after the Winter quarter has ended.
5. If I don’t file for graduation, will I receive my diploma?
A: NO. You must file for graduation candidacy in order for your degree to be posted and diploma issued. Your degree will be posted in the term you applied for graduation and not when you finished your requirements (if those happen to be on different quarters).
6. When can I participate in the 2014 Commencement (graduation) ceremony?
A: Students who file for graduation in Fall 2013, Winter, Spring, & Summer 2014 will be eligible to participate in the 2014 Commencement ceremony sometime in June (TBD). We will be part of the College of Education & Allied Studies (CEAS) commencement ceremony.
7. Can I change the name on my diploma and where it’ll be sent to?
A: Please fill out the name change form. Your diploma will be mailed to your permanent (home) address. If you need to change your address, log into MyCSUEB
Information about diplomas can be found here.
8. I filed for graduation in a previous quarter. How do I find out about my graduation status?
A: Log into MyCSUEB and select the “Graduation Status/Commencement” link under the pull-down menu in your Student Center. For more information, go to the Graduation Status page.
9. My graduation candidacy was cancelled. Why wasn’t I notified?
A: All emails from CSUEB (including when your graduation candidacy will expire) is sent to your Horizon email account. Please make sure to check that account or have it forwarded to an email account you check frequently. Our official policy is that students use their Horizon email account when emailing us.
10. Who do I contact if I have more questions?
A: Please contact Ayellee Adam only if you are a student in the MS OTL program. If you are NOT part of the MS OTL program, please contact your major department.