Senate Glossary 

Defined terms and abbreviations commonly used by the Acadmic Senate

Academic Senate: The Academic Senate allows the faculty to practice shared governance; faculty members vote on issues and forward their decisions to the CSUEB President  

Annual Report: Annual reports are to be turned in by each program in the years that they are not required to turn in Five Year Reviews. These Annual Reports should track the progress towards achieving the goals of the program’s last Five Year Review. 

Constitution and Bylaws: The Constitution expresses the principles of policy and procedure through which the University Faculty is consulted and makes official recommendations concerning the affairs of the University. It establishes the organization of the University Faculty through which effective recommendations may be made about the operation of the University and the welfare of the faculty members. This Constitution is based upon the policies contained in the "STATEMENT ON GOVERNANCE OF COLLEGES AND UNIVERSITIES" approved by the faculty government and adopted as basic policy of the University by the President of the College in May of 1967.

Ex officio: In the case of CSUEB, ex officio means a member serving on a committee by virtue or because of an office

Five Year Review: Five-Year Reviews, also called Academic Program Reviews, are reports that outline accountability measures and quality improvement provisions for their individual programs; as the name suggests, the reports are to be submitted every five years.

Outstanding Professor Award: Selected annually by FAC, the George and Miriam Phillips Outstanding Professor Award honors a faculty member for teaching, research and service to the University. George and Miriam Phillips were civic leaders in Hayward who helped bring the State College to their city. After they passed away, their son Jim endowed the Award in their memory and regularly attends the presentations.

Rubric: Mention of a rubric is usually referring to the rubric used by CAPR liaisons to score Annual Reports 

Self -study: A self-study is a component of a Five-year Review. It includes a summary of the previous review and plan, course data, and statistics regarding curriculum, student learning, students and faculty. 

Senate Chair: The Chair of the Academic Senate shall preside at its meetings. When the Chair is absent, or when he/she relinquishes the Chair in order to participate in discussion, the Vice Chair shall preside.

Standing Committee: A standing committee is a permanent committee of the CSUEB that meets regularly

Standing Rules of the Academic Senate: The Academic Senate shall adopt standing rules; and these shall include provisions for conducting the business of the Senate throughout the University year

Summary of Actions: A document listing the actions taken by the Academic Senate from its monthly meetings 


Abbreviation

Term

Definition

AA Academic Affairs
The Office of the Provost and Vice President for Academic Affairs is the academic nerve-center of California State University, East Bay.  Reporting to Provost James L. J. Houpis are the four colleges, the Concord Campus, Continuing and International Education, the Libraries, Research and Sponsored Programs, the Academic Senate, Academic Programs and Graduate Studies, General Education and Faculty and Student Support Services.
AALO
Affirmative Action Liaison Officer The AALO position has been eliminated, and has since been replaced by the Diversity and Equity Liason Officer (DELO)
ACIP
Academic Council on International Programs The Academic Council on International Programs (ACIP) was created to promote CSU campus participation in the development of policy concerning international programs and to ensure regular communication between campuses. It is made up of one faculty representative from each of the 23 campuses. Appointed by each campus in a procedure established by the local academic senate, ACIP members serve a three year term.
ASI
Associated Students Incorporated
Associated Students Incorporated prioritizes students’ needs, and authentically advocates for them through lobbying and non-violent demonstrations at the federal, state, system, and campus level while ensuring students opinions are objectively heard and thoroughly considered in every decision affecting them. Associated Students Incorporated also provides significant services, funding, and intellectually diverse programs and facilities that improve the holistic educational experience enabling students successful.
AY
Academic Year

The period of the year during which students attend CSUEB, from September to June.
CAPR Committee on Academic Planning And Review 
The primary duty of CAPR is to evaluate existing academic programs and to recommend the action of approval, modification or discontinuance to the Academic Senate
CBA Collective Bargaining Agreement 
A contract between the CSU and individual unions 
CBE
College of Business and Economics
The College of Business and Economics, home to 4 departments and the MBA program.
CC
Concord Campus 
The Concord Campus of CSUEB (formerly "Contra Costa Campus").
CCAC Concord Campus Advisory Committee
The CCAC shall have primary responsibility for advising the Senate on policy issues related to Cal State Hayward’s Concord Campus.  Recommendations from the CCAC on matters pertaining to the affairs of students, curriculum and instruction, research, faculty affairs, technology, and/or resources will be subject to review and comment by other committees of the faculty as determined by the Executive Committee.
CEAS College of Education and Allied Studies 
The College of Education and Allied Studies, home to 5 departments and the teaching credential program.

CFA

California Faculty Association
The California Faculty Association is the union representing faculty members at the CSU.
CIC Committee on Instruction and Curriculum
The Committee on Instruction and Curriculum is the committee of the Academic Senate that recommends curriculum, grading and academic probation policies, degree programs, general education standards and courses. The Senate has final approval rights for all committee recommendations. Each college also has a CIC. The college committees approve new courses, changes to courses, and program changes.

CLASS

College of Letters and Social Sciences
The College of Letters, Arts, and Social Sciences (used to be ALSS), home to 18 departments and the largest of the 4 colleges at CSUEB
COBRA  Committee on Budget and Resource Allocation
The Committee on Budget and Resource Allocation is the committee of the Academic Senate that recommends budget policies to the Senate. They advise administration of faculty budget concerns and are in turn advised by administration of University budgetary matters.
CR  Committee on Research
The Committee on Research is the committee of the Academic Senate that recommends research policies (including Institutional Review) to the Senate. They are primarily responsible for internal grants (such as new faculty research awards) and human subjects issues.
COS/CSCI College of Science
The College of Science (used to be SOS- School of Science), home to 9 departments.
CSUEU  California State University Employee Union
This union represents all CSU employees who choose to join. 
DELO

Diversity & Equity Liaison Officer

The DELO’s duties are to maintain an appropriate liaison with the committees to encourage a search in the broadest spectrum possible; consult with other administrators who have assigned responsibilities in Affirmative Action, and as appropriate, with faculty standing committees about policies, activities, and issues affecting Faculty Diversity & Equity at the University
ExCom
Executive Committee
The Executive Committee is the committee of the Academic Senate that sets the Senate agenda and sends documents to the appropriate committees. Members are elected by the Senate during its organizational meeting.
FAC
Faculty Affairs Committee
The Faculty Affairs Committee is the committee of the Academic Senate that handles teaching awards, the academic calendar, and tenure and promotion policies and guidelines. With such important responsibilities, committee membership is limited to tenured professors (including a librarian) and an administrative appointee.

FDEC

Faculty Diversity and Equity Committee
The FDEC shall have primary responsibility for advising the Senate on policy and procedural issues related to California State University, East Bay’s faculty diversity.
FERP
Faculty Early Retirement Program
The Faculty Early Retirement Program allowed faculty members meeting certain criteria to teach half time (or less) for a short duration (about 5 years) of time after retirement.
FTEF
Full-time equivalent faculty
This term is usually used when referencing the sum of total full-time equivalent faculty on a campus or throughout the CSU system
GE
General Education
General Education is the set of specific area requirements for all baccalaureate students (regardless of major). See the GE section of frequently asked questions
GRE Graduate Record Exam
A test for taken by prospective graduate and school applicants 
ILO
Institutional Learning Outcomes 
 The California State University East Bay Institutional Learning Outcomes (ILOs) express a shared, campus-wide articulation of expectations for all degree recipients. 
MOU
Memorandum(a) of Understanding 
An MOU is a document prepared by the Provost; it identifies the agreed upon CAPR recommendations to be implemented by a program after a Five-Year Review and identifies the resources needed to support the recommendations.
ORSP
 Office of Research and Sponsored Programs 
ORSP maintains lists of organizations that provide money for University-related projects and endeavors, such as federal and state agencies that support academic research (often leading to publication). According to their web page: "The Office of Research and Sponsored Programs facilitates the submission of grant and contract proposals to external sponsors. The office reviews all proposals before they are sent to sponsors, then presents them to the Provost and Vice President, Academic Affairs for official University approval. In reviewing proposals, we balance three different interests: the needs of the faculty member(s) who will lead the project, compliance with the University's policies and procedures, and adherence to the sponsoring agency’s guidelines and regulations."
PEMSA Planning and Enrollment Management and Student Affairs
This department covers student enrollment, graduation, recruitment, etc.
RTP Retention, Tenure and Promotion 
Promotion, tenure and retention (and the policies that guide the process). The FAC is responsible for the faculty debates and deliberations over these issues.
SSP
Student Services Professional
CSUEB employees who provide support and services to students 
SLO
Student Learning Outcome  
Knowledge, skills, abilities, and attitudes that a student has attained at the end (or as a result) of his or her engagement in a particular set of collegiate experiences.
UCL
University Committee on Layoffs
The ad-hoc University Committee on Layoffs guided by the advice of appropriate faculty government bodies, and in consultation with the President, the Provost, and the College Deans, will shape specific layoff recommendations in any given year.
WASC Western Association of Schools and Colleges
The Western Association of Schools and Colleges is recognized as one of six regional associations that accredit public and private schools, colleges, and universities in the United States.
WTU
Weighted Teaching Unit
Weighted Teaching Units (also call assigned time) represent the approximate amount of time that would normally be expected for a professor’s teaching assignment; if a professor holds certain offices of the Academic Senate, they may be awarded WTUs to compensate for their time
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