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11. REVIEW BY THE COLLEGE
11.1. Formation of the College Committee
11.1.1. The College Committee shall consist of one tenured Professor elected by each department with a candidate applying for tenure and/or promotion, and shall have a minimum of five (5) members.
a. In Colleges having fewer than five departments, each department shall elect one person to the College Committee. The remaining number required to bring the Committee membership to five shall be elected at large from among the eligible College Faculty.
b. A department may, by majority vote of its regular faculty members, choose not to elect a representative to the College Committee, provided that in that event the College Committee would still have a minimum of five members elected by other departments.
11.1.2. The term of service shall be one year and members may be elected to not more than two consecutive terms. Members of the Committee shall hold office from July 1 through June 30 of the following year.
11.1.3. Department elections for members of the College Committee shall take place not later than June 7, and may not precede the election of the College representative(s) to the University Committee. Those eligible to vote are the same as those eligible to vote for members of the Department Committee. All elections shall be by secret ballot.
11.1.4. Eligibility for service on the College Committee is defined in Section 3.6.3. A faculty member not teaching Fall, Winter, or Spring Quarters of the year of service is eligible for service on the College Committee, provided that he or she is available and willing to serve during the quarters in which he or she does not teach. A department without sufficient eligible faculty of its own may elect a representative on the College Committee from among the eligible and willing faculty of other departments in the College. The College Dean shall make available to each department as necessary a list of faculty eligible for service on the College Committee.
11.1.5. The College Dean shall serve as the convener of the College Committee and shall transmit the WPAFs to its Chair. He or she shall inform the Committee of its responsibilities as herein detailed.
11.2. Functions of the College Committee and the College Dean
11.2.1. At its first meeting, the Committee shall elect one of its members to serve as Chair and another to serve as Secretary.
11.2.2. The Secretary shall keep such internal records as the Committee may require and shall record the vote on each candidate.
11.2.3. The responsibilities of the Chair of the Committee shall be to:
a. review with the Committee the criteria for tenure and for each promotional step, including the approved department guidelines for professional achievement;
b. receive the WPAFs accompanying each candidacy and to arrange, where possible, for their grouping and consideration by types of candidacy;
c. inform the Committee that they may review the candidate’s WPAF and teaching evaluations on file at the department as part of their deliberations;
d. examine, together with the Committee, all of the documentation in the candidate's WPAF and, should the Committee so desire, seek additional oral or written statements from the candidate or other members of the faculty, and make all materials available to the Committee;
e. encourage full and frank discussion, in Committee session, of the strengths and weaknesses of each case before voting takes place on that case;
f. return each WPAF to the College Dean with the Committee's final recommendation.
11.2.4. The primary functions of the Committee shall be to:
a. ensure consistency and appropriateness in the application of uniform criteria in this document and approved department guidelines for professional achievement; as well as procedures within and among departments;
b. carefully examine all documentation supporting each candidacy and make a recommendation in the form of a vote.
11.2.5. Each member of the Committee, including the Chair, shall vote. The voting option shall be "yes" or "no." The Committee's recommendation will be read as a favorable one only if a majority of the total membership of the Committee votes "yes." All members of the Committee shall vote on each candidacy.
11.2.6. A single letter from the Committee shall be included in the WPAF, stating the recommendation and summarizing both favorable and unfavorable views relative to the recommendation. For each category of criteria – instructional achievement, professional achievement, university service, and community service – the letter shall indicate whether the candidate “meets expectations,” “exceeds expectations,” or “does not meet expectations.” In the absence of a unanimous vote, majority and minority opinions must be provided separately in the letter (see Section 3.6.6). The letter as a whole must be signed by each member of the Committee. These signatures shall be obtained only after completion of the procedures described in Sections 11.1 and 11.2 above.
11.2.7. The College Committee shall notify the faculty member of its recommendation and provide the faculty member with a copy of the Committee's letter of recommendation no later than the deadline date for transmittal of WPAFs to College Deans. Official date of receipt of the letter shall be defined as the deadline date.
a. The candidate may provide a letter and /or request a meeting in response to any recommendation from the College Committee within ten (10) calendar days after the date of the receipt of the letter.
b. The candidate may request reconsideration, may submit a rebuttal letter, and is entitled to meet with the College Committee to discuss the recommendation. The request for reconsideration and submission of the rebuttal letter and/or request for a meeting with the Committee to discuss the recommendation must be made within ten (10) calendar days after the date of receipt of the letter of recommendation.
c. If a meeting is requested, the meeting will be held as soon as possible, but normally not later than ten (10) calendar days after the Committee has received the request from the candidate. A rebuttal letter shall be read by members of the College Committee. Copies of the rebuttal letter shall be sent by the Chair of the Committee to the previous levels of review. If a meeting has been held and/or a rebuttal letter submitted, the Committee shall send, as soon as possible, a memorandum containing its subsequent recommendation to the College Dean, with copies to the candidate, the Department Committee, and the Department Chair.
11.2.8. The College Dean shall make a separate recommendation in which for each category of criteria – instructional achievement, professional achievement, university service, and community service – he or she indicates whether the candidate “meets expectations,” “exceeds expectations,” or “does not meet expectations.” The College Dean will provide the faculty member with a copy of the letter no later than the deadline date for transmittal of WPAFs to the University level. Official date of receipt of the letter shall be defined as the deadline date.
a. The candidate may provide a letter and /or request a meeting in response to any recommendation from the College Dean within ten (10) calendar days after the date of the receipt of the letter.
b. The candidate may request reconsideration, may submit a rebuttal letter, and is entitled to meet with the Dean. The request for reconsideration and submission of the rebuttal letter and/or request for meeting with the Dean to discuss the recommendation must be made within ten (10) calendar days after the date of receipt of the letter.
c. If a meeting is requested, the meeting will be held as soon as possible, but normally not later than five (5) calendar days after the Dean has received the request from the candidate. A rebuttal letter shall be read by the Dean. Copies of the rebuttal letter shall be sent by the Dean to the previous levels of review. If there has been a meeting and/or submission of a rebuttal letter, the Dean shall write a subsequent recommendation to be forwarded as soon as possible to the University level, with copies to the candidate, the College Dean, the Department Chair, and the Department Committee.
11.2.9. A candidate for retention who has received a negative recommendation from the College Dean and who believes that the decision has been influenced by bias on the part of any of the reviewing bodies, may request the University Committee to review the case and make its own recommendations to the President, according to the procedures specified in Section 12.2.4(b). The request for review by the University Committee must be in writing, must specify in detail the evidence supporting a charge of bias, and must be made within five (5) calendar days of receipt of the College Dean's negative recommendations. Copies of the request must be provided to all persons against whom charges of bias are brought.
11.2.10. The candidate who has received an unfavorable recommendation on promotion at the College level may request in writing to the Department Chair that his or her case be withdrawn from consideration and that the dossier not be forwarded; on receipt of such a request the Chair shall take the necessary action to withdraw the candidate's case from further consideration during that academic year.