ACCOMMODATIONS AT UNIVERSITY EVENTS
School Events
Under federal and state laws, all university sanctioned events intended for Cal State Easy Bay students should be prepared to either directly provide for or allow SDRC to provide for any required auxiliary aids and services (reasonable accommodations) to those "qualified students with disabilities" who may wish to participate in a school event, club or activity.
A student is a "qualified student with a disability" if they meet the eligibility requirements for the event being offered.
If the student with a disability is registered with SDRC, we will provide the student with his/her approved accommodations (except for printed handout materials – see "PLEASE NOTE" below) upon the student´s request. Your role, as the event's sponsor, is to support the utilization of these accommodations at your event (ex. tape recording event, sign language interpreter). If the student is not registered with SDRC, the office or entity sponsoring the event may be required to provide the accommodation directly, at their own expense.
***PLEASE NOTE: Even if the student is an SDRC registered student, the event´s sponsor is responsible for the preparation of alternate materials (electronic text, large print or Braille) for students with disabilities attending who may require them. Either the University´s Assistive Technology Office or SDRC can help you with prepare for this task (especially Braille); but it is remains your responsibility to provide these required alternate handouts. To this end, just be sure to bring to your event several electronic versions (ex. on disk) of the printed handout materials and one or two "large print" copies (in at least 18 point font size).
Outside Public Events
If your event is being offered to the general public or an audience that includes participants other than CSUEB students who are registered with SDRC (not all students with disabilities choose to register with SDRC), then any needed accommodations or auxiliary aides and services must be provided and supported (financed) under your budget. If a student with a disability is not registered with SDRC, they must do so in order to receive any auxiliary aids or services (program accommodations) from the University. If, however, they are attending your event as a part of a general audience, then they must be provided these accommodations and it is the event sponsor's responsibility to fund them. SDRC stands ready to provide you with technical assistance in these instances.
Sample Wording for an Event Announcement
In either case above, it would be important for you to advertise, in all your publicity materials, your willingness to offer these legally mandated supports. Here are two sample announcements that you might include in these materials:
- "This event is in an accessible location to people with disabilities (make sure physical access is indeed available). If you require disability-related program accommodations, please let the event's sponsor know of your accommodation needs at least two weeks prior to the event."
- Please check the disability program accommodations that apply. I am a person with a disability who needs:
- Sign Language Interpreters
- Printed handouts in alternative format – check one that applies:
- electronic text;
- large print copy (18 point type font - or, specify larger); or,
- Braille.
- Other program accommodations (Specify here: ____________________________)
Please make your accommodation request NO LATER THAN two weeks before the event or conference is to be held. Request made within two weeks may not be able to be provided.
