Academic Probation and Disqualification

Policies Governing Undergraduate Students

Academic Probation

Undergraduate students must achieve at least a 2.00 grade point average (GPA) in all university work, all work at Cal State East Bay, and all work in the major to receive a baccalaureate degree. Academic probation warns that academic performance is below the state minimum required for graduation, and that GPA must be improved before a degree can be granted.

There are various services to assist students in improving their academic standing. EXCEL or Educational Opportunity Program (EOP) students must contact their counselor. All other undergraduate students should contact the University Advisement Center at 510-885-4682 and make an appointment to meet with an academic advisor.

When both cumulative higher education GPA and Cal State East Bay GPA reach 2.00, students are removed from academic probation.

Administrative Academic Probation

Students may be placed on administrative academic probation for:

• withdrawal or administrative disenrollment from all or a substantial portion of a program of studies in two successive quarters or in any three quarters. (Note: A student whose withdrawal is directly associated with a chronic or recurring medical condition or its treatment is not subject to administrative academic probation for such withdrawal);
• repeated failure to progress toward the stated degree objective or other program objective, including that resulting from the assignment of 23 units of "No Credit," when such failure appears to be due to circumstances within their control;
• failure to comply, after due notice, with an academic requirement or regulation, as defined by campus policy, which is routine for all students or a defined group of students, such as failure to complete the writing skills test, failure to complete a required practicum, failure to comply with professional standards appropriate to the field of study, or failure to complete a specified number of units as a condition for receiving student financial aid or making satisfactory progress in the academic program;
• earning only grades of "F," "No Credit," and/or "Withdrawal Unauthorized or WU" for two consecutive quarters or any three quarters.

Academic Disqualification

An undergraduate student on academic probation you will be subject to academic disqualification when:

• a freshman (fewer than 45 quarter hours of college work completed) falls below a grade point average of 1.50 in all units attempted or in all units attempted at Cal State East Bay;
• a sophomore (45 through 89 quarter hours of college work completed) falls below a grade point average of 1.70 in all units attempted or in all units attempted at Cal State East Bay;
• a junior (90 through 134 quarter hours of college work completed) falls below a grade point average of 1.85 in all units attempted or in all units attempted at Cal State East Bay;
• a senior (135 or more quarter hours of college work completed) falls below a grade point average of 1.95 in all units attempted or in all units attempted at Cal State East Bay.

Administrative Academic Disqualification

If a student has been placed on administrative academic probation, s/he may be disqualified from further attendance if:

• the conditions for removal of administrative academic probation are not met within the period specified;
• the student becomes subject to academic probation while on administrative academic probation;
• the student becomes subject to administrative academic probation for the same or similar reason for which s/he has been placed on administrative academic probation previously, although not currently in such status.

If a student is not on probation, s/he may be subject to administrative academic disqualification if:

• at the end of any term, the student has a cumulative grade point average below 1.0;
• the cumulative grade point average is so low that in view of their overall educational record, it seems unlikely that the deficiency will be removed within a reasonable period.

To be readmitted/reinstated following Academic Disqualification, students must demonstrate evidence of improved academic performance. This is usually demonstrated by earning good grades at another institution or through Open University. Typically, students will not be considered for readmission for one year, certainly not for at least a quarter. If a student is not admitted within three quarters, s/he must reapply for admission.

If a student is readmitted/reinstated following Academic Disqualification, s/he is placed on Academic Probation.

If a student is readmitted/reinstated, s/he must maintain a 2.5 GPA each and every quarter until s/he is no longer subject to disqualification. The student may be subject to application fees depending on how many quarters have elapsed since last registered.

If a student is academically disqualified a second time, s/he will not be readmitted/reinstated a second time.

Policies Governing Graduate Students

There are two types of probation and disqualification: (1) academic, and (2) administrative. If a student is an "Unclassified Post-Baccalaureate" student, not in a master's degree or credential program, all of the following policies apply except that the minimum GPA requirement is 2.50 instead of 3.00.

Academic Probation

Students must maintain a 3.00 GPA in their degree coursework to remain in good standing. If GPA falls below 3.00, a student will be placed on Academic Probation. Should this happen, students must consult with their graduate advisor prior to registering for the next quarter. Students are also encouraged to take advantage of various university services (such as advising and tutoring). Students may, however, be academically disqualified by the Associate Vice President of Academic Programs and Graduate Studies if s/he does not earn a 3.00 GPA during any quarter while on probation, or if, at any time, the student does not meet the academic criteria of the department.

Administrative Probation

Students may be placed on Administrative Probation if s/he:

• withdraws from all courses for two consecutive quarters or any three quarters;
• does not progress towards their degree while enrolled (such as earning a number of "NC" grades);
• does not comply with appropriate academic requirements (such as taking the Writing Skills Test); or
• earns only "IC," "F," "WU," and/or "NC" grades for two consecutive, or any three quarters.

Administrative Disqualification

A student will be administratively disqualified if s/he:

• does not meet the conditions for removal of Administrative Probation;
• is placed on Administrative Probation twice for the same reason;
• is placed on Academic Probation while on Administrative Probation; or
• earns only "IC," "F," "WU," and/or "NC" grades for two consecutive, or any three quarters.

If a student is disqualified, either academically or administratively, s/he may apply for reinstatement to the graduate program by completing a "Petition for Graduate Reinstatement." The petition must be approved by the Graduate Coordinator or the department chair. Reinstatement will be approved only if the student is able to provide compelling evidence of their ability to complete the degree. Then it will be forwarded for consideration to the Associate Vice President of Academic Programs and Graduate Studies who has final authority to approve reinstatement. If a student is disqualified a second time, reinstatement will normally not be considered.